Eventrac News

Terms & Conditions - Camps

06 Dec, 2024 02:58 By:

Terms and Conditions - Guided Runs

What we will provide

We will provide guided runs of a length agreed in advance by the individual or group. We will make sure you are guided by an experienced runner/mountain leader with considerable navigation experience and local knowledge.  All guides will carry the basic safety equipment advised by the MTA, Fellrunners Association or Long Distance Walkers Association (full body waterproofs, map, compass, whistle, spare thermal top, extra water food/gels)

What you need

You need to remember your running shoes, as these are the most difficult things to borrow! We recommend something that will will provide enough grip to assist you on muddy slippy descents and which you have tested in store for comfort – road shoes are not appropriate. A small running backpack or bum bag is useful to carry your favourite snacks/drinks if we are running long distances.  A change of clothes (useful to have your own towel and some spare clothes to pull on if we go into a café or pub at the end of a long run). You may want to go out for an evening meal, so bring some clothes for the evening.

Confirmation of Booking and Payment

You can book on our online booking page or if you prefer b y either PayPal or BACS.

Cancellation (loss of deposits)

It is possible that you may have to cancel at short notice because of an injury.  If this is the case, we will try our utmost to transfer your booking to another suitable week-end. If this is not possible, we will not be able to refund your deposit but we can where possible, offer you credits to one of our other camps. The amount of credit will be determined by the number of bookings we have on the camp or course you wish to be transferred to. For example we can not guarantee it will cover single room supplements, if there is insufficient space. If you give us less than 30 days notice, we reserve the right to retain your payment. If we are able to resell your place up to week before the camp/course, we will give you a full refund. As we are now operating a minimum numbers booking policy, once we have passed the minimum numbers mark, the camp or guided trip will definitely go ahead. In the event of failing to meet the minimum numbers mark, we will refund you 100 per cent or book you on to one of our other adventures. If we are forced to cancel your booking and you have incurred travel expenses, we will re-fund these. Unavoidable Occurrences: We do not accept liability for the consequences of strikes, riots, acts of war or terrorism, disease outbreaks … If such occurrences cause us to have to cancel an activity we will endeavour to offer an alternative, but accept no liability for return of fees paid prior to cancellation or curtailment.

We will accept deposits of 25% for all camps, four weeks outside of the camp dates. This is non refundable, except in special circumstances. However, we can offer credits upon cancellation.

HAZARDS

Outdoor activities can be hazardous and it is important that all participants understand that there are risks involved in off road running. Routes can be slippy, muddy, icy and almost always uneven. Trips and falls are common even for experienced runners and minor injuries are not unusual. It is particularly easy to fall if you are not wearing footwear with sufficient grip. We recommend Inov 8 Talons because they have a deep studded sole that is helpful in the mud and wet, but no shoe will grip wet rock and care must be taken at all times on these surfaces.  We expect all participants to take the advice of the guides at all times. It is also essential that participants are sure that they are fit enough to run the distance that they have agreed to run. Participants should take medical advice if they are in any doubt about their health status.

Wild Running is a an outdoors adventure company, specialising in off-road running and swim run challenges. Participants will be reminded at the time of adventures around the UK and abroad.

Participation Statement

Your acknowledgement of risk: Wild Running provides an off road running experience. There are always risks in these places. These may be from rough terrain, weather, water, equipment, other people, or wildlife.  Participants in these activities should be aware of and accept these risks and be responsible for their own actions.

Insurance

If you already have insurance, please check it covers you for the activities you will be undertaking with us. We recommend you book your own insurance for travel or participation at our camps.

Health, Fitness and Medical

You must have a level of fitness appropriate to the running activity for which you are booking. You must inform us at the time of booking, or as soon as the case arises of any medical or non-medical conditions that might affect you or any other participant’s safety and enjoyment. All medical details will be treated in confidence.

Weather

All running takes place in a rural environment where the effect of the weather can be particularly severe, even during the summer. The weather can limit what we are able to do, and client safety is our first consideration. There may be occasions where we are unable to complete a planned route due to the prevailing weather. In these circumstances we will offer an alternative route. However, running will be offered whatever the weather and if the forecast is bad, please bring appropriate clothing and footwear.

Change of accommodation

On occasion, we may have to change accommodation, due to availability, space or because of the size of the group. In the event of this happening, the venue will be of equal or similar value and will accommodate guest’s prior requirements and will be within a 20 mile radius of the original venue. It will not affect the itinerary or content of the camp or retreat.

Your Running Experience

Please feel free to contact us at any stage of the booking process, so that we can ensure your running break will be enjoyable and safe. These are some of the questions we may ask you.

In the last 3 months what was your longest run – in time/distance?

What distance are you happy to run at your slow pace?

About how far do you run on average per week?

What is your comfortable running pace on a long run (minutes per mile)?

Have you had any health problems when running (other than aches, sprains and strains)?

Have you got any health problems that Wild Running should be aware of (health information will be kept 100% confidential)?