Eventrac News

General

03 Oct, 2024 09:20 By:

Terms and Conditions - General

Participants must read about the event and its associated events on our website at https://www.wildrunning.co.uk and act accordingly. 

1. Competitors must read carefully all of the information provided on the Wild Running website and act accordingly.

2. Competitors should not take part in the event if they are knowingly under prepared, have a medical illness or any other condition which may compromise their safety and the safety of the support services. 

3. All details provided by competitors must be accurate at time of entering, any changes to personal or medical details must be corrected by logging into their personal account or contacting the organising team. 

4. Entries cannot be substituted (swapping names) if the event is full 

5. Transfer from one event to the other is not possible if the event is full 

6. If competitors withdraw prior to the event, the entry fee will NOT, except in exceptional circumstances, be refunded.

7. Competitors must follow the rules and regulations of the event as outlined by the organising team. 

8. Wild Running Events CIC, reserves the right to cancel an entry or prevent entry if required to protect the ‘good will’ of the event. 

9. If the organisers are forced to cancel the event for any reason, a new date will be established and all entries will be carried forwards. If no alternative date is available, all entries will be carried forwards to the following year.

10. If the organisers are forced to cancel the event permanently for any reason, refunds will be offered but only for a limited period.

11. Competitors should always act in a manner which ensures minimal impact upon the event route and those who live in close proximity. 

12. Any competitor not acting in this manner (point 11), either during, after or before the event, will be disqualified and their entry fee will not be refunded. 

Cancellations and Substitutions

1) We operate a no refund policy, except in exceptional circumstances. 

2) No deferrals (as there are just too many variables which can affect any potential event year on year) 

3) Transfers can be arranged by asking us for a discount credit although we may ask for an admin fee of £7 if this is done in the week of the event. 

Swimrun and swim events

Responsibility for entrance and exit as well as in water, lies with the competitor. While we will be employing a water safety team comprised of safety kayakers, rescue boats and crews on hand throughout the swim, you are still responsible for your own safety in the water in terms of the wetsuit you choose to wear and your fitness to swim 2.5k or 5km in open water. You will also be responsible for your own entrance and exit from the water within a reasonable expectation of risk. 

Conducting a measurement on the day of the swim will be the responsibility of the organisers. In the event of the water temperature falling below 11.9 C, a reduced swim course will be considered. 

In the event of extreme weather, or an event leading to pollution, we reserve the right to cancel the swim at short notice. In such circumstances credits may be given towards another event organised by ourselves, although this will be at the discretion of the organisers. wetsuits Wetsuits are compulsory for all competitors with certain exceptions where experienced open water swimmers expressly request permission not to wear one. This will be decided on a case by case basis by the organisers.

**Sometimes for swim events, we have to change the start times due to tide times, advice from our safety team and/or the harbourmaster or conflict with another event. We must reserve the right to do this for the safety of our participants. However wherever possible we will do this at a maximum of two weeks prior to the event to give maximum notice and will endeavour to keep changes to within a reasonable timeframe and on the same day.**